How it works

Users

Create a single profile

A User (researcher, innovator, analyst, engineer, etc.) creates and manages one profile that supports access to sensitive data across Data Custodians.

• Save time and reduce duplication: Create your profile once and share it with multiple Data Custodians. No need to repeat the same steps for every project.
• Fast setup: Connect your profile using familiar tools like ORCiD to speed up the process.
• Multiple Organisations: You can work or study with multiple Organisations, and easily track which affiliation is used for which project.
• Keep everything in one place: Track your validation status and training credentials centrally.
• Automatic updates: Get notified when your validation status changes or when training certificates are about to expire.
• Built to move with you: Your profile stays with you, even when you move between organisations or institutions, making it easy to keep your information up to date.

Organisations

Create a profile & affiliate Users

Organisations employ or educate Users working on sensitive data projects. Organisations affiliate and track their Users with smart, secure management.

• Affiliate once: Affiliate Users quickly and confidently. No need to repeat the process for each new project or data access request.
• Save time and reduce duplication: Create your profile once and share it with multiple Data Custodians. No need to repeat the same steps for every project.
• Full visibility: Track affiliated Users in one place. See who they are, what projects they’re working on, and which Data Custodians they’re connected with.
• Smart notifications: If you record when a User leaves your Organisation, all relevant Data Custodians are informed, keeping everyone up to date.
• Sponsorships: In the health and care data field, you can optionally sponsor projects by recording formal oversight of research.

Data Custodians

Validate Users & Organisations

Data Custodians make informed decisions about granting access to sensitive data faster, easier, and while ensuring compliance.

• Easy tracking: Keep all ‘safe people’ validation information, decisions and statuses in one secure place.
• Team-wide visibility: Share validation decisions, comments, and supporting information across your team, making it easier to collaborate on tasks and maintain.
• Automation: Set minimum validation requirements and let the platform automatically flag missing information, saving time and helping you stay aligned to your data governance policies.
• Smart notifications: Receive alerts when a User changes Organisation, updates their profile, completes training, or when a project ends.
• Shared intelligence: See which other Data Custodians and projects a User is involved with to help inform your decisions.